Contracts

Time and Materials

Also known as: T&M

A contract paying hourly rates for labor plus material cost with markup. Common for repairs and undefined-scope work.

A time and materials (T&M) contract pays the contractor an hourly rate for labor (typically by trade and skill level) plus the actual cost of materials with a stated markup. The contractor tracks hours and material receipts and bills against actual usage rather than against a fixed price.

T&M is most appropriate for small repairs, emergency work, or projects with genuinely undefined scope where neither party can responsibly estimate a fixed price. The trade-off is that owners carry overrun risk and must trust the contractor to log hours honestly. Many T&M contracts include a not-to-exceed (NTE) cap to limit owner exposure. Detailed time logs with daily summaries and clear material receipts are standard practice on T&M work.

Frequently asked questions

What is a T&M contract in construction?+

A T&M (time and materials) contract pays the contractor hourly rates for labor plus actual material cost with a markup. It is common for small repairs and undefined-scope work where fixed-price would force excessive contingency.

When should I use a T&M contract?+

Small repairs, emergency work, projects with genuinely undefined scope. For defined scope, fixed-price is usually better. For high-uncertainty larger projects, cost-plus with GMP is usually better than open T&M.

What is a not-to-exceed (NTE) cap on T&M?+

An NTE cap is a maximum total cost on a T&M contract. The contractor bills against actuals up to the cap; costs above the cap are absorbed by the contractor. NTE caps balance owner risk protection with contractor cost transparency.

Related terms