AI Estimating — plus the full contractor workspace
The estimating engine is the wedge: multi-pass AI takeoff on PDF drawing sets up to 500 pages, residential plus commercial TI. The rest of the workspace — projects, invoicing, contracts, mileage, team — is included so you can win the bid and run the job from one platform.
Senior-estimator output, every time, in twelve minutes
Estimates + AI
Upload a full PDF drawing set — residential plans, restaurant TIs, dental fit-outs, even 80- to 500-page pharmaceutical compounding centers — and BuildCrux runs a multi-pass pipeline that identifies sheets, computes takeoff quantities, and prices line items against a calibrated unit-cost library. The output lands inside the dollar range a senior commercial estimator would quote (on the same Crestview pharma plan: $686K against the senior-estimator $700K-$850K reference range, with 48 line items). Edit, send, win.
- Multi-pass pipeline (commercial multi-discipline)
- Up to 500-page drawing sets
- Scope-filter sub-bid mode
And the supporting workspace
Your entire business at a glance
Overview / Dashboard
Get a real-time snapshot of every active project, outstanding invoice, and team update from one unified dashboard. BuildCrux surfaces the KPIs that matter most to contractors — revenue collected, jobs in progress, upcoming deadlines, and recent activity — so you spend less time hunting for information and more time on the jobsite.
- Real-time KPI cards
- Live activity feed
- Works on any device
Track every job from bid to close-out
Projects
Organize residential and commercial jobs with phases, timelines, and status tracking purpose-built for contractors. BuildCrux lets you break each project into scheduled phases, assign tasks, monitor budgets, and keep your entire crew aligned — whether you run two jobs or two hundred.
- Track unlimited projects
- Phase-based scheduling
- One-click status updates
Send invoices and get paid faster
Invoices
Create professional invoices, send them to clients, and collect payments through integrated Stripe processing — all without leaving BuildCrux. Automated status tracking shows you exactly which invoices are paid, pending, or overdue so nothing slips through the cracks.
- Built-in Stripe payments
- Overdue alerts
- Estimate-to-invoice conversion
Keep every client detail in one place
Customers
Maintain a complete CRM for your contracting business with customer profiles, contact details, project history, and communication logs. BuildCrux auto-creates customer records when you send invitations, so your database stays current without extra data entry.
- Auto-created customer records
- Full project history per client
- Customer portal access
Digital contracts signed and stored securely
Contracts
Create, send, and manage digital contracts with version tracking and e-signature support. BuildCrux keeps every agreement linked to its project so you always have the latest signed version at your fingertips — on the jobsite or in the office.
- E-signature support
- Version tracking
- Linked to projects automatically
Manage scope changes without the chaos
Change Orders
Track every scope change with a numbered change order system that keeps clients and crews aligned. BuildCrux logs the what, why, and cost impact of each CO and routes it through an approval workflow so nothing gets built (or billed) without sign-off.
- Auto-numbered CO system
- Built-in approval workflow
- Full cost impact tracking
Team broadcasts, private DMs, and customer threads in one inbox
Messages
Communicate with team members and customers from a single unified inbox with email and SMS delivery. Broadcast to the whole crew, send a 1:1 direct message to a specific teammate (private — owner and other admins can't read it), or message the customer via email and SMS — all from the same project thread. BuildCrux keeps every conversation tied to the right project so you never lose context.
- Private 1:1 DMs
- Email + SMS to customers
- Project-linked threads
Document every jobsite with project photos
Photos
Capture and organize project photos directly in BuildCrux so every before, during, and after shot is linked to the right job. Photo documentation protects you during disputes, keeps clients informed, and creates a visual record of your craftsmanship.
- Organized by project
- Secure cloud storage
- Share with clients
Financial and project reports in seconds
Reports
Generate financial summaries, project analytics, and expense breakdowns with a few clicks. BuildCrux compiles invoices, expenses, mileage, sub payments, and crew labor — the four cost categories that make profit honest — into clear, exportable reports so you are always prepared for tax season, client meetings, or business reviews. The Profitability table puts revenue against every cost category for each project; the Labor Summary card, powered by the Crew Time Clock, breaks down billable hours, total shifts, and labor cost across any date range.
- Export to CSV and PDF
- Per-project profitability
- Visual charts and graphs
Manage your crew with roles and permissions
Team
Add team members, assign roles, and control what each person can see and do inside your workspace. BuildCrux makes it easy to onboard employees and office staff with invite-based signup, so everyone has the access they need — and nothing they do not.
- Invite via email or SMS
- Role-based access control
- Scales with your business
Track subs by trade and keep them close
Subcontractors
Manage your subcontractor roster with trade-specific profiles, contact details, and project assignments. BuildCrux lets you invite subs directly, track which trades are on each job, and maintain a reliable network of specialists you can call on for any project.
- 19 trade categories
- Invite via email or SMS
- Per-project sub assignments
Log every mile and maximize deductions
Mileage
Track mileage between jobsites with automatic distance calculation powered by Google Maps. BuildCrux logs origin, destination, distance, and purpose for each trip so you capture every deductible mile without scribbling on receipts or forgetting at tax time.
- Auto-calculate distances
- IRS-compliant trip logs
- Google Maps integration
Snap receipts and track every dollar
Expenses
Upload receipt photos, categorize expenses, and tie them to specific projects so you know exactly where every dollar goes. BuildCrux replaces the shoebox of receipts with organized, searchable expense records that make tax prep and job costing painless.
- Receipt photo upload
- Per-project cost tracking
- Exportable expense reports
AI credits that fit your workflow
Credits
BuildCrux uses a credit system for AI-powered features like blueprint estimates. Your subscription includes monthly credits, and you can purchase additional credit packs on demand — so you always have the firepower to bid fast when a big opportunity lands.
- Credits included with plans
- On-demand credit packs
- Real-time usage tracking
Export your data straight to QuickBooks
QB Export
Export invoices, expenses, and financial data in QuickBooks-compatible formats so your bookkeeper or accountant can import everything without manual re-entry. BuildCrux bridges the gap between the field and the back office with clean, structured export files.
- QuickBooks-compatible format
- No double data entry
- Flexible export options
Every job and crew assignment on one calendar — synced to Google, Apple, and Outlook
Calendar & Scheduling
See every project phase, task, and crew assignment on a unified monthly calendar — then subscribe to it in Google Calendar, Apple Calendar, or Outlook with one link. Set recurring task templates for weekly safety walks, daily check-ins, or monthly client updates. Turn entire projects into recurring schedules for cleaning, lawn, pool, or pest service routes. Field crews open a "My Day" view on mobile to see exactly what they're assigned to today.
- Google / Apple / Outlook subscribe
- Recurring tasks + recurring jobs
- Mobile My Day view
Real labor cost on every job, not a guess
Crew Time Clock
Crews clock in to a project from their phone the moment they roll up to the jobsite. BuildCrux captures every minute on every project, applies your workspace pay rates and rounding policy, and rolls the labor cost straight into Project Financials and Reports — closing the fourth and last cost category that makes profitability honest. No spreadsheets, no payroll guesswork, no end-of-week reconstruction. Field workers see a 56-pixel live timer and accrued dollars while they work. Office staff see who is on the clock right now, on which project, and what it is costing per hour. Admins set min-shift hours and round-up policy once at the workspace level, and everyone sees consistent billable totals across web, Android, and iOS.
- Live timer + accrued $ on mobile
- Workspace min-shift + round-up policy
- Flows into Project Financials + Reports
Run monthly pay applications with retainage, the way commercial jobs actually pay
AIA Progress Billing (G702 / G703)
Bill larger commercial jobs the way owners and architects expect: a monthly Application and Certificate for Payment (G702) backed by a Schedule of Values continuation sheet (G703), with retainage held and released on schedule. BuildCrux builds the Schedule of Values straight from your winning estimate so it foots to the contract by construction, then runs each draw with per-line percent complete, stored materials, and retainage. The owner or architect certifies and signs on a secure link (they can certify less than requested), and the certified amount becomes an invoice in your existing accounts-receivable, Stripe, and QuickBooks pipeline. No more rebuilding a G702 in a spreadsheet every month, and no more draws rejected because the Schedule of Values does not tie back to the contract.
- Schedule of Values built from your estimate
- Retainage held + released at closeout
- Architect e-sign certify to invoice
Ready to win the next remodel or TI bid?
Drop a PDF drawing set in, walk out with a priced bid in twelve minutes. Try BuildCrux risk-free with our 30-day money-back guarantee.